2.70.030 Schedule of plans and reports.
A. Schedule – Ongoing Plans and Reports.
1. Vision, Mission and City Goals. It shall be the duty of the city council to review, revise, or establish a vision and mission statement for the city, together with a set of city goals, by April 30, 2000, and thereafter on April 1st of each year commencing in the year 2001.
2. City Objectives. It shall be the duty of the city council to review, revise or establish a set of city objectives applicable to all city departments by May 1st of each year commencing in the year 2000.
3. Department Goals and Objectives. Each city department shall provide to the city council their respective goals, objectives, and outcomes consistent with, and in alignment with, city goals, objectives and outcomes by June 1st of each year commencing in the year 2000.
4. Strategic Plans. Each city department shall prepare and provide to the city council by February 1, 2001, a strategic plan. Future strategic plan updates, revisions, or the establishment of a new strategic plan, shall each be due by February 1st of the year. Each strategic plan, update, revision, or new plan, shall be reviewed by an associated advisory board or commission, if any, and shall be reviewed and recommended by the mayor to the city council.
B. Schedule – Implementation Plans and Reports.
1. Program and Service Measurement Descriptions. Each city department shall prepare and submit to the mayor by August 15, 2000, for each department program or service the following information:
a. An identification and brief description of each departmental activity and the program or service in which it fits;
b. An identification and brief description of:
i. Customers or users of each program or service;
ii. Output measure(s) that apply to each activity;
iii. Performance indicator(s) that apply to each program or service;
iv. Performance target(s) proposed to apply to each program or service;
v. Outcome indicators proposed to apply toward each goal;
vi. Benchmarks proposed to apply to each program, service, or outcome indicator;
vii. Which performance indicators relate to which specific outcome indicators.
The finance director shall evaluate and review all proposed program and service measurement descriptions and work with each department to revise those submissions, both for content and to establish one or more uniform presentation formats. The mayor shall approve each department’s proposed program and service measurement descriptions by November 30, 2000.
All city departments shall begin preparing their respective data collection and information reporting systems based upon their approved program and service measurement descriptions commencing December 1, 2000, and are due by June 1, 2001.
2. Year 2001. The mayor shall by February 1, 2001, select two departments and/or parts thereof, to be pilot projects for the implementation of performance budgeting under this chapter. Both pilot projects will commence by March 1, 2001, and shall be completed by October 1, 2001.
The mayor shall evaluate, revise, and approve each department’s data collection and information reporting systems to be used to implement approved program an service measurement descriptions by October 31, 2001.
3. Year 2002. The city council and staff shall jointly engage in a training workshop on or before July 1, 2002, for the purposes of:
a. Understanding the use and limitation of the performance measurement system and performance budgeting developed pursuant to this chapter;
b. Ways in which the performance measurement system and performance budgeting can be used in policy and budget decision making commencing in 2002; and
c. Future revisions and improvements of the performance measurement system and performance budgeting will be identified and discussed. (Ord. 2299 § 4, 2000)