2.92.050 Procurements of goods and services.
This section applies to contracts or procurements for goods and services, including personal services. Contracts shall be solicited under the following competitive process thresholds, with the price inclusive of freight and shipping but exclusive of taxes:
A. For purchases and contracts below $10,000, with the price inclusive of freight and shipping but exclusive of taxes, employees and officials are responsible for selecting goods and services in the open market and ensuring best value for the city.
B. For purchases and contracts between $10,000 and $50,000, informal price quotations shall be secured. Employees must:
1. Research the good or service, and provide a clear and open description of the needs of the city;
2. Secure a written price quote from multiple sources;
3. Identify the best price;
4. Provide written quotes to the manager; and
5. Manager reviews the informal price quotations and approves or rejects the purchase.
Procurement may conduct quotations on behalf of departments and offices when requested.
C. Purchases and contracts more than $50,000 must be formally advertised in a public manner.
1. The manager or the manager’s designee shall advertise solicitations for the submittal of bids, qualifications or proposals. The notice shall state the date and time for submissions. The solicitation for submittals shall state the relative importance of price and all other evaluation factors.
2. All bids submitted shall be reviewed for the responsiveness to the bid requirements and for the responsibility of the firm to perform the work described. When all factors have been evaluated, the award of the contract shall be to the lowest responsible, responsive bidder.
3. For requests for proposals or qualifications and other solicitation methods where price is not the only determining factor, discussions may be conducted with responsible proposers to determine which proposals should be evaluated in more detail or which proposers should be requested to enter negotiations, or both. Negotiations may be conducted concurrently or sequentially. The city may request clarifications and consider adjustments in the proposals to better understand the proposals and to qualify them for further consideration, though information discussed or obtained from one proposer shall not be disclosed to competing proposers during the discussions and negotiations.
4. Contract award, if at all, shall be made to a responsible offeror(s) whose bid or proposal is determined to be the most advantageous to the city, taking into consideration price and the other established evaluation factors. (Ord. 3454 § 2, 2024; Ord. 3374 § 1 (Exh. A), 2020; Ord. 3297 § 2 (Exh. A), 2018)