A. The sale of surplus property with an estimated value of $50,000 or less, which has been certified for disposition, may be made by the manager in accordance with any applicable law and best practice to ensure the most favorable financial return and risk reduction.

B. Splitting purchases or breaking down the requirements of any purchase or contract into units to avoid the maximum dollar thresholds requirements above is strictly prohibited.

C. The contract approval threshold amount includes all amendments. Amendments that do not exceed in total 10 percent of the amount may be entered into without prior council approval unless the new total of the contract would then require council approval for the first time. Amendments in excess of 10 percent of a council awarded amount require council approval prior to the mayor entering into the contract.

D. The mayor may delegate certain purchasing and contracting authority to a department or office of the city, such as procurement card activities, low dollar contracts using established templates, or public works contracting activities.

E. Prequalification of goods or services may occur before procurement of the items. Under those circumstances, only goods or services that are determined to meet the qualifying criteria will be acceptable in the subsequent procurement.

F. Technology Procurements. All purchases of information technology products and services, including, but not limited to, hardware, software or applications, cellular or mobile devices, computer-related peripherals or components, audio-visual equipment, telecommunications systems or equipment, drones, or technology services or consulting shall be approved in advance by the city’s chief technology officer and city clerk, or designees, to ensure system and equipment compatibility, records retention, and reporting capacity. The purchase of electronic data and telecommunications systems may be made by competitive negotiations in accordance with RCW 39.04.270.

G. The mayor or manager may elect to request council approval of any agreement, contract, or expenditure.

H. Interlocal agreements or contracts with an expense to the city below $100,000 may be made by the mayor. (Ord. 3374 § 1 (Exh. A), 2020; Ord. 3297 § 2 (Exh. A), 2018)